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Written question asked by Jenny Willott (Liberal Democrat) on Tuesday, 7 July 2009, in the House of Commons. It was due for an answer on Thursday, 9 July 2009. It was answered by Paul Goggins (Labour) on Monday, 20 July 2009 on behalf of the Northern Ireland Office.

Departmental Databases

Question
To ask the Secretary of State for Northern Ireland what categories of personal information on members of the public will be held on each database expected to become operational in the next five years and which will be managed by his Department or one of its agencies; what estimate he has made of the likely number of individuals' details each such database will hold when fully operational; and if he will make a statement.
Answer

Details of the databases which will be managed by the Northern Ireland Office or its agencies and are expected to become operational in the next five years together with the categories of personal information held on members of the public and the estimated number of records are listed in the following table.Any personal data which will be stored in these databases will be subject to the Data Protection Act and to the Northern Ireland Office data protection policy. Also following the publication of the cross-government data handling review in June 2008, new projects and programmes that hold significant amounts of personal data are obliged to conduct privacy impact assessments.

Database name Categories of personal information Estimated number of records
2009
Replacement Visitor to Inmate Recognition and Bookings System (VIRBS) Name, prison number, address, visitor number, DOB, phone/fax numbers 125,000 over five years
Replacement Secure Image Processing System (SIPS) Name, prison number, address, visitor number, DOB, phone/fax numbers 125,000 over five years
Juvenile Justice Centre Incidents Database Name, address, DOB, details of incident, physical restraints, single separations, self harm, sanctions imposed, injuries, Section 75 data Not known
2010
Youth Justice Agency Case Management System Name, address, gender, DOB, Section 75, risk assessment, criminal record, offence referral, medical notes, educational attainments, referral programme, review notes, incident reporting Currently 2,350 individuals referred to YJA per annum
2011
Nil — —
2012
Nil — —
2013
Nil — —

Secondary information

Type
Written question
Reference
496 c780-1W; 286141
Session
2008-09
Subjects
Databases Northern Ireland Office
Contains statistics
Yes
Link
View this Written question on www.publications.parliament.uk