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National Security: Cabinet Office Documents

My Lords, may I probe the point made in the Statement that the officer concerned broke rules by taking the documents out of and away from the office? I think that subsequent to the points made by the noble Baroness, Lady Neville-Jones, the Minister said that on appointment to relevant posts, including this officer's post, documents are signed giving an undertaking to abide by the rules. How frequently is an officer reminded of this matter? Will my noble friend pursue the point made by the noble Baroness, Lady Neville-Jones, on the inspection of briefcases when they are taken from the office to the outside world? Finally, why, if these documents are important and sensitive, should they be available in loose form that can be taken out of the office in a briefcase or under one's arm rather than being available only to be looked at, studied and commented on in some secure part of the office in Whitehall?