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2003-04
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2003-04 (314)
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Publisher
To ask the Secretary of State for Defence, how many companies were invited to tender for the introduction of the Joint Personnel Administration system; on what basis the winner was chosen; how much weight was given to their previous record; what the original estimate was of the cost and expected...
To ask the Secretary of State for Defence, how many companies were invited to tender for the introduction of the Joint Personnel Administration system; on what basis the winner was chosen; how much weight was given to their previous record; what the original estimate was of the cost and expected...
Asked by
Mike Hancock
(Liberal Democrat)
Answered by
Ivor Caplin
(Labour)
Answering body
Ministry of Defence
Type
Written questions
Status
Answered
Tabled on
9 November 2004
For answer on
18 November 2004
Answered on
18 November 2004
Mr. Hancock: To ask the Secretary of State for Defence how many companies were invited to tender for the introduction of the Joint
Personnel Administration system; on what basis the winner was chosen; how much weight was given to their previous record; what the
original estimate was of the (a) cost and (b) expected in-service delivery date; what the current estimate is of each;
and if he will make a statement. [197775]
Mr. Caplin: The Joint Personnel Administration (JPA) system is being introduced through an amendment to the service personnel
administration contract won competitively by EDS Defence in 1997 that expires in 2009, when it will be re- competed.
The decision to introduce JPA via an amendment to the existing contract with EDS was made in February 2004 and took account of EDS's
satisfactory performance to date on service personnel administration. The amended contract was subject to EDS completing
£15 million of risk reduction work and to a satisfactory commercial agreement.
The estimated cost for EDS for build and transition to JPA was £122 million (from contract amendment onwards) with a full
in-service date of April 2007.
The current estimate is that EDS costs for JPA build and transition will be around £112 million, with a full in- service date
of November 2006. This cost to bring in JPA is in addition to the ongoing cost of providing personnel administration services.
Subjects
Databases; Costs; Contracts for services; ICT; Staff; Ministry of Defence
Date
18 November 2004
Reference
197775; 426 c1832W;426 c1836W
House
House of Commons
To ask the Secretary of State for Defence, what procedures are in place (a) to check the criminal records of civil servants in his Department and agencies responsible to his Department who have access to computer databases containing confidential information on the public and (b) to ensure that there can...
To ask the Secretary of State for Defence, what procedures are in place (a) to check the criminal records of civil servants in his Department and agencies responsible to his Department who have access to computer databases containing confidential information on the public and (b) to ensure that there can...
Asked by
Michael Fabricant
(Conservative)
Answered by
Ivor Caplin
(Labour)
Answering body
Ministry of Defence
Type
Written questions
Status
Answered
Tabled on
26 October 2004
For answer on
18 November 2004
Answered on
18 November 2004
Michael Fabricant: To ask the Secretary of State for Defence what procedures are in place (a) to check the criminal records
of civil servants in his Department and agencies responsible to his Department who have access to computer databases containing
confidential information on the public and (b) to ensure that there can be no improper use of computer databases containing
confidential information on the public; and if he will make a statement. [194606]
Mr. Caplin: I will write to the hon. Member and place a copy of my letter in the Library of the House.
Subjects
Data protection; Databases; Criminal records; Civil servants; Government departments; Ministry of Defence; Vetting
Date
18 November 2004
Reference
194606; 426 c1815W;426 c1819W
House
House of Commons
To ask the Secretary of State for Defence, if he will list the fields of the (a) Force Structure database, (b) Procurement Plans database and (c) Defence Bills Authority databases. - Will write.
To ask the Secretary of State for Defence, if he will list the fields of the (a) Force Structure database, (b) Procurement Plans database and (c) Defence Bills Authority databases. - Will write.
Asked by
Gerald Howarth
(Conservative)
Answered by
Adam Ingram
(Labour)
Answering body
Ministry of Defence
Type
Written questions
Status
Answered
Tabled on
24 May 2004
For answer on
18 November 2004
Answered on
18 November 2004
Mr. Gerald Howarth: To ask the Secretary of State for Defence if he will list the fields of the (a) Force Structure database,
(b) Procurement Plans database and (c) Defence Bills Authority databases. [176387]
Mr. Ingram: I will write to the hon. Member and place a copy of my letter in the Library of the House.
Subjects
Databases; Ministry of Defence
Date
18 November 2004
Reference
426 c1815W;426 c1819W; 176387
House
House of Commons
To ask Mr Chancellor of the Exchequer, how many tax records have been lost by the Inland Revenue due to recent computer errors; what estimate he has made of the amount of tax which will be lost to the Exchequer as a consequence; and if he will make a statement....
To ask Mr Chancellor of the Exchequer, how many tax records have been lost by the Inland Revenue due to recent computer errors; what estimate he has made of the amount of tax which will be lost to the Exchequer as a consequence; and if he will make a statement....
Asked by
Michael Fabricant
(Conservative)
Answered by
Baroness Primarolo
(Labour)
Answering body
Treasury
Type
Written questions
Status
Answered
Tabled on
3 November 2004
For answer on
18 November 2004
Answered on
18 November 2004
Michael Fabricant: To ask the Chancellor of the Exchequer how many tax records have been lost by the Inland Revenue due to recent
computer errors; what estimate he has made of the amount of tax which will be lost to the Exchequer as a consequence; and if he will
make a statement. [197046]
Dawn Primarolo: There have been no computer errors. The Chairman of the Inland Revenue has today written to the hon. Member for
South Norfolk (Mr. Bacon) at the invitation of the Comptroller and Auditor General concerning PAYE Open Cases. A copy of this letter
is being placed in the Library of the House.
Subjects
Databases; Inland Revenue; Maladministration; Taxation
Date
18 November 2004
Reference
426 c1720W;426 c1724W; 197046
House
House of Commons
To ask the Secretary of State for Education and Skills, what data the Integrated Children's System will hold; and who will have access to it.
To ask the Secretary of State for Education and Skills, what data the Integrated Children's System will hold; and who will have access to it.
Asked by
Tim Loughton
(Conservative)
Answered by
Baroness Hodge of Barking
(Labour)
Answering body
Department for Education and Skills
Type
Written questions
Status
Answered
Tabled on
27 October 2004
For answer on
18 November 2004
Answered on
18 November 2004
Tim Loughton: To ask the Secretary of State for Education and Skills what data the Integrated Children's System will hold; and who
will have access to it. [195335]
Margaret Hodge: The IT system, to support the use of Integrated Children's System (ICS), will enable councils with social services
responsibilities to hold information electronically about children in need who are in receipt of their services. It will contain
information gathered in the course of working with children and their families, which has been recorded by social services. These
records have traditionally been paper-based but a growing number of councils have electronic record keeping systems in place. As
part of implementing the ICS, social service records will all be kept electronically, replacing paper-based systems.
The legislation on access to personal information held by social services departments is the same for paper- based and
electronically kept case records.
The Access to Personal Files Act 1987 gave people the general right to see social work records which related to them produced after
1987. The Data Protection Act (DPA) 1998, which came into force on 1 March 2000, enhances these rights and abolishes the time
limit. Any living person, who is the subject of personal information held and processed by a social services authority, has the
right of access to those records. The right of access only extends to the person who is the subject of those records, or someone
acting on their behalf.
A person does not have the right to know what is recorded about someone else, even someone who is a member of the same family,
without that person's consent. Requests from parents to see records relating to a child can be dealt with under these arrangements
only where they are acting in the interests of a child who is unable to act for himself, rather than on their own behalf.
The right of access extends to children and young people under 18 who understand what it means to exercise that right. If they do
not have sufficient understanding to make the request, a person with parental responsibility can make the request on their behalf.
Local authorities have a general duty in common law to safeguard the confidentiality of personal information, which they hold in
connection with their social services functions.
However, there are circumstances in which personal information can be disclosed. For example, an authority may disclose information
to social services staff directly involved in a case, or to anyone who cares for one of their clients, such as a voluntary body or
foster carers. An authority will also need to disclose personal information to various bodies with the power to order disclosure,
when ordered to do so, such as the police, the courts and statutory inquiries.
Subjects
Access; Children; Data protection; Databases; Information; Social services
Date
18 November 2004
Reference
195335; 426 c2132-3W;426 c2138-9W
House
House of Commons
To ask the Secretary of State for Education and Skills, how much money it will cost to implement the Integrated Children's System. - Including figures.
To ask the Secretary of State for Education and Skills, how much money it will cost to implement the Integrated Children's System. - Including figures.
Asked by
Tim Loughton
(Conservative)
Answered by
Baroness Hodge of Barking
(Labour)
Answering body
Department for Education and Skills
Type
Written questions
Status
Answered
Tabled on
27 October 2004
For answer on
18 November 2004
Answered on
18 November 2004
Tim Loughton: To ask the Secretary of State for Education and Skills how much money it will cost to implement the Integrated
Children's System. [195334]
Margaret Hodge: The Integrated Children's System (ICS) is derived from the social services functions under the Children Act 1989 and
the Children (Leaving Care) Act 2000. It provides a national framework for social services to undertake their functions in a
systematic manner. It does not impose any additional duties or responsibilities on them. Funding has been provided to assist local
authorities upgrade their IT systems to help them perform their functions effectively. We do not gather information on the detailed
costs for individual local authorities of developing and running the ICS or existing systems which support their social services
functions.
The LASSL(2003)7 "Children's Social Services Funding 2004-05" set out the main aspects of the 2004-05 local government finance
settlement which is relevant to the funding provided for children's social services. It announced a capital grant of
£10 million to support the development of information technology systems for children's social services. The
£10 million is the first tranche of a total grant of £30 million payable in 2004/05 and 2005/06.
LAC(2004)22 provided more detailed guidance. It required the grant to be spent on building the information technology systems
required to support the implementation of the Integrated Children's System (ICS). This grant is therefore primarily concerned with
enabling staff to record and manage electronically case record information about children being served in the context of the
Children Act 1989. The Integrated Children's System (ICS) will be quite different from the information database(s). The ICS is a
national framework for Councils with Social Services Responsibilities' (CSSRs') to help them work with children in need and their
families. It provides a single approach for assessment, planning, intervention and reviewing based on an understanding of children's
developmental needs in the context of their families and communities. It is signed to improve outcomes for children in need. The
information gathered in the course of working with children and their families must be recorded by social services. These records
have traditionally been paper-based but a growing number of councils have electronic record keeping systems in place. As part of
implementing the integrated children's system, social service records will all be kept electronically, replacing paper-based
systems. The ICS is simply a better way to maintain and meet existing record keeping requirements and, therefore, requires no
legislative provision.
The ICS will provide a more effective way of keeping and accessing records relating to social services work with children and
families than exists at present. This will help improve standards of service to children and families.
The grant, which was announced in LASSL(2003)7 "Children's Social Services Funding 2004-05", is allocated in a way that reflects the
size of local children's social services operation. The FSS formula is used for this purpose. This grant is in addition to the
Capital Grant for Improving Information Management supporting Information for Social Care described in Local Authority Circular
LAC(2003)17. £25 million was paid in 2003-04 to CSSRs for the purposes of the developmental, improvement or acquisition of
systems for improving information management.
In total, we have provided an extra £90 million this year to support councils in improving their services to safeguard
children including responding to the recommendations made in Lord Laming's report and the Joint Chief Inspectors' Report,
"Safeguarding Children". No conditions have been attached to this money to enable councils the freedom to choose how to target the
extra resources so that they can maximise the outcome for children's services in their area. It is open to local authorities to use
some of these resources to improving their IT and recording system, as well as for training their staff.
It is for local authorities to decide how best to provide support and services for all children in need in its area. There is no
current specific earmarked funding for services; instead, Government funding is allocated to councils with social services
responsibilities on the basis of the needs of their populations. A weighted capitation formula is used to determine each body's
target fair share of available resources. It is, therefore, for councils, working in partnership with relevant local stakeholders,
to determine their spending priorities on the basis of local needs.
Subjects
Children; Databases; Finance; Social services
Date
18 November 2004
Reference
195334; 426 c2130-2W;426 c2136-8W
House
House of Commons
To ask the Secretary of State for Education and Skills, what plans there are to pilot the Integrated Children's System.
To ask the Secretary of State for Education and Skills, what plans there are to pilot the Integrated Children's System.
Asked by
Tim Loughton
(Conservative)
Answered by
Baroness Hodge of Barking
(Labour)
Answering body
Department for Education and Skills
Type
Written questions
Status
Answered
Tabled on
27 October 2004
For answer on
18 November 2004
Answered on
18 November 2004
Tim Loughton: To ask the Secretary of State for Education and Skills what plans there are to pilot the Integrated Children's System.
[195340]
Margaret Hodge: Following the publication of the consultation document, "Integrated Children's System-- Working with Children in
Need and Their Families", in December 2002, a programme of work was set up in partnership with local authorities with social
services responsibilities to pilot its introduction and test the integrity of the Integrated Children's System (ICS). This will
allow the components of the system to be amended and revised before full introduction.
Pilot Studies
There are two separate but inter-related pilot studies funded by the Government in England and Wales: The first study is to assess
the development of a multi-agency and integrated approach to implementing the ICS for children in need and their families. It is a
two-year study ending in March 2005. There are four pilot sites: York, London borough of Richmond-upon-Thames and Lancashire county
council in England and Neath Port Talbot in Wales. A second study aims to investigate how the ICS operates within local authorities
with social services responsibilities. It is a two- year study which commenced in April 2004. It has a particular focus on piloting
the system with disabled children and black and minority ethnic children and their families. There are four pilot sites: West Sussex
and Newcastle in England, and Flintshire and Wrexham in Wales.
Subjects
Children; Databases; Pilot schemes; Social services
Date
18 November 2004
Reference
195340; 426 c2133-4W;426 c2139-40W
House
House of Commons
To ask the Secretary of State for Work and Pensions, what procedures are in place (a) to check the criminal records of civil servants in his Department and agencies responsible to his Department, including the Benefits Agency, who have access to computer databases containing confidential information on the public and...
To ask the Secretary of State for Work and Pensions, what procedures are in place (a) to check the criminal records of civil servants in his Department and agencies responsible to his Department, including the Benefits Agency, who have access to computer databases containing confidential information on the public and...
Asked by
Michael Fabricant
(Conservative)
Answered by
Maria Eagle
(Labour)
Answering body
Department for Work and Pensions
Type
Written questions
Status
Answered
Tabled on
26 October 2004
For answer on
18 November 2004
Answered on
18 November 2004
Michael Fabricant: To ask the Secretary of State for Work and Pensions what procedures are in place (a) to check the criminal
records of civil servants in his Department and agencies responsible to his Department, including the Benefits Agency, who have
access to computer databases containing confidential information on the public and (b) to ensure that there can be no
improper use of computer databases containing confidential information on the public; and if he will make a statement. [194596]
Maria Eagle: All prospective employees of the Department and it's agencies are required to provide information about their
eligibility to be employed, which include the requirement to declare any criminal convictions.
If anyone in the Department is charged with or convicted of a criminal offence they are required to inform their manager straight
away.
When an offence comes to light consideration is given to establish whether restriction of duties, transfer or suspension from duty
is appropriate and what disciplinary action is required. Failure to report a criminal caution can of itself be treated as a
disciplinary offence.
As civil servants all Department for Work and Pensions (DWP) staff are subject to the provisions of the Civil Service Code and the
Department's Standards of Behaviour statement is based on it.
Staff standards of behaviour require that computers or computer systems must only be used to access or process information people
need to do their job. They must not access (or attempt to access) their own or other people's records, systems or information
without authorisation.
There are also system generated access controls and auditing mechanisms. Staff are made aware of these measures during their
training and consolidated by central guidance. Access to systems is approved by line managers and controlled by the local IT
specialist.
Subjects
Data protection; Databases; Criminal records; Civil servants; Department for Work and Pensions; Government departments; Vetting
Date
18 November 2004
Reference
194596; 426 c1872W;426 c1876W
House
House of Commons
Under what statutory authority it is intended that the integrated children's systems will operate. [HL 4781].
Under what statutory authority it is intended that the integrated children's systems will operate. [HL 4781].
Asked by
Earl of Northesk
(Conservative)
Answered by
Lord Filkin
(Labour)
Type
Written questions
Status
Answered
For answer on
18 November 2004
Answered on
18 November 2004
Subjects
Children; Databases; Social services
Date
18 November 2004
Reference
HL 4781; 666 c200WA
House
House of Lords
To ask the Secretary of State for Transport, pursuant to the Answer of 2nd November 2004, 426 c155-6W on data protection, if he will make a statement on the conviction of Barry Dickinson, formerly employed by the Driver and Vehicle Licensing Agency.
To ask the Secretary of State for Transport, pursuant to the Answer of 2nd November 2004, 426 c155-6W on data protection, if he will make a statement on the conviction of Barry Dickinson, formerly employed by the Driver and Vehicle Licensing Agency.
Asked by
Michael Fabricant
(Conservative)
Answered by
Charlotte Atkins
(Labour)
Answering body
Department for Transport
Type
Written questions
Status
Answered
Tabled on
8 November 2004
For answer on
17 November 2004
Answered on
17 November 2004
Michael Fabricant: To ask the Secretary of State for Transport pursuant to the answer of 2 November 2004, Official Report,
columns 155-56W, on data protection, if he will make a statement on the conviction of Barry Dickinson, formerly employed by the
Driver and Vehicle Licensing Agency. [197453]
Charlotte Atkins: Mr. Barry Dickinson was dismissed from the Driver and Vehicle Licensing Agency with effect from 14 October
2004. This followed a police investigation leading to a court case where he pleaded guilty to the charges against him. He was
dismissed from the Agency for gross misconduct in connection with the release of information in contravention of the data protection
rules.
Subjects
Data protection; Databases; Driver and Vehicle Licensing Agency; Personal records; Dickinson, Barry
Date
17 November 2004
Reference
426 c1487W;426 c1491W; 197453
House
House of Commons
To ask the Secretary of State for Education and Skills, in what ways the Integrated Children's Register is different from the Child Protection Register.
To ask the Secretary of State for Education and Skills, in what ways the Integrated Children's Register is different from the Child Protection Register.
Asked by
Tim Loughton
(Conservative)
Answered by
Baroness Hodge of Barking
(Labour)
Answering body
Department for Education and Skills
Type
Written questions
Status
Answered
Tabled on
27 October 2004
For answer on
17 November 2004
Answered on
17 November 2004
Tim Loughton: To ask the Secretary of State for Education and Skills in what ways the Integrated Children's Register is different
from the Child Protection Register. [195323]
Margaret Hodge: A child protection register is a central register which is maintained for each area covered by a social services
department. The register should list all the children resident in the area (including those who have been placed there by another
local authority or agency) who are considered to be at continuing risk of significant harm, and for whom there is a child protection
plan.
Working Together to Safeguard Children (1999) sets out that the principal purpose of the register is to make agencies and
professionals aware of those children who are judged to be at continuing risk of significant harm and in need of active
safeguarding. Agencies and professionals who have concerns about a child are able to make enquiries of the register. It is
essential, therefore, that both police and health professionals have access to the register through the custodian of the register
both in and outside office hours.
The Integrated Children's System provides a single approach to undertaking the key processes of assessment, planning, intervention
and review based on an understanding of children's developmental needs in the context of their families and communities. The
Integrated Children's System is for use by social services, in collaboration with other agencies with responsibility for children in
need under the Children Act 1989.
The Government explained, in Keeping Children Safe (2003), its response to the Victoria Climbie report that we will phase out the
child protection register as the ICS is introduced. The ICS will hold all the necessary information about the child, including
whether any child protection enquires under section 47 of the Children Act 1989 have ever been undertaken about the child, whether
they are considered to be in ongoing need of protection, and whether they have a child protection plan. As a result, the child
protection register will become unnecessary.
Subjects
Access; Children; Databases; Protection; Social services
Date
17 November 2004
Reference
195323; 426 c1530W;426 c1534W
House
House of Commons
To ask the Secretary of State for Education and Skills, what the relationship will be between the proposed Integrated Children's System and the databases proposed in the Children Bill.
To ask the Secretary of State for Education and Skills, what the relationship will be between the proposed Integrated Children's System and the databases proposed in the Children Bill.
Asked by
Tim Loughton
(Conservative)
Answered by
Baroness Hodge of Barking
(Labour)
Answering body
Department for Education and Skills
Type
Written questions
Status
Answered
Tabled on
27 October 2004
For answer on
17 November 2004
Answered on
17 November 2004
Tim Loughton: To ask the Secretary of State for Education and Skills what the relationship will be between the proposed Integrated
Children's System and the databases proposed in the Children Bill. [195290]
Margaret Hodge: The Integrated Children's System (ICS) will be quite different from the information database(s). The ICS is a
national framework for Councils with Social Services Responsibilities' (CSSRs') to support their work with children in need and
their families. It provides a single approach for assessment, planning, intervention and reviewing based on an understanding of
children's developmental needs in the context of their families and communities. It is designed to improve outcomes for children in
need. The information gathered in the course of working with children and their families is recorded by social services. These
records have traditionally been paper-based although a growing number of councils have electronic record keeping systems in place.
As part of implementing the Integrated Children's System, social service records will all be kept electronically, replacing
paper-based systems. This will provide a more effective way of keeping and accessing records relating to social services work with
children and families than exists at present.
The information database(s) provided for by the Children Bill will not contain detailed case information such as this. The
information sharing databases will be broader in their coverage than the ICS (they will cover all children in England, whereas the
Integrated Children's System will record information about the 4 per cent. of children in need known to social services at
any one time), but narrower in terms of the information they will hold about the child. They will contain basic information about
all children and the contact details of practitioners working with them across the board. This will be a valuable tool in aiding a
wide range of practitioners in working together to meet children's needs.
There is no explicit relationship between the IT system which supports the use of the Integrated Children's System and the
information databases. The IT system for the Integrated Children's System is designed to hold information about children in need and
their families, who are in receipt of services from social services. It is, therefore, a specialist system for holding case based
data.
Subjects
Children; Data protection; Databases; Social services
Date
17 November 2004
Reference
195290; 426 c1528-9W;426 c1532-3W
House
House of Commons
To ask the Secretary of State for Education and Skills, when the Integrated Children's System will be implemented.
To ask the Secretary of State for Education and Skills, when the Integrated Children's System will be implemented.
Asked by
Tim Loughton
(Conservative)
Answered by
Baroness Hodge of Barking
(Labour)
Answering body
Department for Education and Skills
Type
Written questions
Status
Answered
Tabled on
27 October 2004
For answer on
17 November 2004
Answered on
17 November 2004
Tim Loughton: To ask the Secretary of State for Education and Skills when the Integrated Children's System will be implemented.
[195336]
Margaret Hodge: By December 2005, information on all children referred to local authorities with social services responsibilities
will be being recorded on the IT system which supports use of the Integrated Children's System (ICS).
The ICS will be quite different from the information database(s). The ICS is a national framework for Councils with Social Services
Responsibilities' (CSSRs') work with children in need and their families. It provides a single approach for assessment, planning,
intervention and reviewing based on an understanding of children's developmental needs in the context of their families and
communities. It is designed to improve outcomes for children in need. The information gathered in the course of working with
children and their families must be recorded by social services. These records have traditionally been paper-based but a growing
number of councils now have electronic record keeping systems in place. As part of implementing the integrated children's system,
social service records will all be kept electronically, replacing paper-based systems. The ICS is simply a better way to maintain
and meet existing record keeping requirements and, therefore, requires no legislative provision.
The ICS will provide a more effective way of keeping and accessing records relating to social services work with children and
families than exists at present. This will help improve standards of service to children and families.
The information database(s) provided for by the Children Bill will not contain detailed case information such as this. The
information sharing databases will be broader in their coverage than the ICS (they will cover all children in England, whereas the
ICS will record information about the 4 per cent. of children in need known to social services at any one time), but narrower
in terms of the information they will hold about the child. They will contain basic information about all children and the contact
details of practitioners working with them across the board. This will be a new and valuable tool in aiding a wide range of
practitioners in working together to meet children's needs.
There is no explicit relationship between the IT system which supports the use of the ICS and the information databases. The IT
system which CSSRs purchase for the ICS is designed to hold information about children in need and their families, who are in
receipt of services from social services. It is, therefore, a specialist system for holding case based data.
Subjects
Children; Data protection; Databases; Social services
Date
17 November 2004
Reference
195336; 426 c1530-1W
House
House of Commons
To ask the Secretary of State for Education and Skills, which children will be listed on the Integrated Children's Register.
To ask the Secretary of State for Education and Skills, which children will be listed on the Integrated Children's Register.
Asked by
Tim Loughton
(Conservative)
Answered by
Baroness Hodge of Barking
(Labour)
Answering body
Department for Education and Skills
Type
Written questions
Status
Answered
Tabled on
27 October 2004
For answer on
17 November 2004
Answered on
17 November 2004
Tim Loughton: To ask the Secretary of State for Education and Skills which children will be listed on the Integrated Children's
Register. [195322]
Margaret Hodge: By December 2005, information on all children referred to local authorities with social services responsibilities
will be being recorded on the IT system which supports use of the Integrated Children's System.
The Integrated Children's System (ICS) will be quite different from the information database(s). The ICS is a framework for Councils
with Social Services Responsibilities' (CSSRs') to help in their work with children in need and their families. It provides a single
approach for assessment, planning, intervention and reviewing based on an understanding of children's developmental needs in the
context of their families and communities. It is designed to improve outcomes for children in need. The information gathered in the
course of working with children and their families must be recorded by social services. These records have traditionally been
paper-based although a growing number of councils have electronic record keeping systems in place. As part of implementing the
integrated children's system, social service records will all be kept electronically, replacing paper-based systems. The ICS is
simply a better way to maintain and meet existing record keeping requirements and, therefore, requires no legislative provision.
The ICS will provide a more effective way of keeping and accessing records relating to social services work with children and
families than exists at present. This will help improve standards of service to children and families.
The information database(s) provided for by the Children Bill will not contain detailed case information such as this. The
information sharing databases will be broader in their coverage than the ICS (they will cover all children in England, whereas the
ICS will record information about the 4 per cent. of children in need known to social services at any one time), but narrower
in terms of the information they will hold about the child. They will contain basic information about all children and the contact
details of practitioners working with them across the board. This will be a new and valuable tool in aiding a wide range of
practitioners in working together to meet children's needs.
There is no explicit relationship between the IT system which supports the use of the ICS and the information databases. The IT
system which CSSRs purchase for the ICS are designed to hold information about children in need and their families, who are in
receipt of services from social services. It is, therefore, a specialist system for holding case based data.
Subjects
Children; Data protection; Databases; Social services
Date
17 November 2004
Reference
195322; 426 c1529-30W;426 c1533-4W
House
House of Commons
To ask the Secretary of State for Education and Skills, what provisions are being made to allow children who would not be on the Child Protection Register to be placed on the Integrated Children's System.
To ask the Secretary of State for Education and Skills, what provisions are being made to allow children who would not be on the Child Protection Register to be placed on the Integrated Children's System.
Asked by
Tim Loughton
(Conservative)
Answered by
Baroness Hodge of Barking
(Labour)
Answering body
Department for Education and Skills
Type
Written questions
Status
Answered
Tabled on
27 October 2004
For answer on
17 November 2004
Answered on
17 November 2004
Tim Loughton: To ask the Secretary of State for Education and Skills what provisions are being made to allow children who would not
be on the Child Protection Register to be placed on the Integrated Children's System. [195321]
Margaret Hodge: By December 2005, information on all children referred to local authorities with social services responsibilities as
potential children in need, regardless of whether their names are on the child protection register, will be being recorded on the IT
system which supports use of the Integrated Children's System.
Subjects
Children; Databases; Protection; Social services
Date
17 November 2004
Reference
195321; 426 c1529W;426 c1533W
House
House of Commons
To ask the Secretary of State for Education and Skills, what the purpose is of the Integrated Children's System.
To ask the Secretary of State for Education and Skills, what the purpose is of the Integrated Children's System.
Asked by
Tim Loughton
(Conservative)
Answered by
Baroness Hodge of Barking
(Labour)
Answering body
Department for Education and Skills
Type
Written questions
Status
Answered
Tabled on
27 October 2004
For answer on
17 November 2004
Answered on
17 November 2004
Tim Loughton: To ask the Secretary of State for Education and Skills what the purpose is of the Integrated Children's System.
[195338]
Margaret Hodge: The Integrated Children's System is intended to improve outcomes for children in need. The ICS is a national
framework for Councils with Social Services Responsibilities' (CSSRs') to support their work with children in need and their
families that provides a single approach for assessment, planning, intervention and reviewing based on an understanding of
children's developmental needs in the context of their families and communities. The information gathered in the course of working
with children and their families is recorded by social services. These records have traditionally been paper-based although a
growing number of councils have electronic record keeping systems in place. As part of implementing the integrated children's
system, social service records will all be kept electronically, replacing paper-based systems. The ability to record, retrieve and
analyse information contained within electronic social services records will enable better assessments and more effective
interventions for children in need than exists at present. It will also ensure consistent and comprehensive case records kept on
individual children.
Subjects
Children; Databases; Social services
Date
17 November 2004
Reference
195338; 426 c1531-2W;426 c1535W
House
House of Commons
To ask the Secretary of State for the Home Department, what procedures are in place (a) to check the criminal records of civil servants in his Department and agencies responsible to his Department who have access to computer databases containing confidential information on the public and (b) to ensure that...
To ask the Secretary of State for the Home Department, what procedures are in place (a) to check the criminal records of civil servants in his Department and agencies responsible to his Department who have access to computer databases containing confidential information on the public and (b) to ensure that...
Asked by
Michael Fabricant
(Conservative)
Answered by
Lord Blunkett
(Labour)
Answering body
Home Office
Type
Written questions
Status
Answered
Tabled on
26 October 2004
For answer on
17 November 2004
Answered on
17 November 2004
Michael Fabricant: To ask the Secretary of State for the Home Department what procedures are in place (a) to check the
criminal records of civil servants in his Department and agencies responsible to his Department who have access to computer
databases containing confidential information on the public and (b) to ensure that there can be no improper use of computer
databases containing confidential information on the public; and if he will make a statement. [194601]
Mr. Blunkett: On recruitment to the Home Office and its agencies all civil servants are subject to the satisfactory completion of a
criminal records check before they are allowed access to computer databases containing confidential information on the public. All
serving staff are also required to report any conviction for a criminal offence (except a traffic offence with a non-official
vehicle for which the penalty has not included imprisonment or the suspension of their driving licence). All IT systems containing
protectively marked information have security operating procedures which set out clear requirements for the secure handling of data.
On a regular basis these are brought to the attention of staff and they are required to read them.
Subjects
Data protection; Databases; Criminal records; Civil servants; Government departments; Home Office; Vetting
Date
17 November 2004
Reference
194601; 426 c1577W;426 c1580W
House
House of Commons
To ask the Secretary of State for the Home Department, what progress has been made in encouraging the Prison Service and Probation Service to share data relating to the Offenders Assessment System needs assessment.
To ask the Secretary of State for the Home Department, what progress has been made in encouraging the Prison Service and Probation Service to share data relating to the Offenders Assessment System needs assessment.
Asked by
Cheryl Gillan
(Conservative)
Answered by
Paul Goggins
(Labour)
Answering body
Home Office
Type
Written questions
Status
Answered
Tabled on
8 November 2004
For answer on
16 November 2004
Answered on
16 November 2004
Mrs. Gillan: To ask the Secretary of State for the Home Department what progress has been made in encouraging the Prison Service and
Probation Service to share data relating to the Offenders Assessment System needs assessment. [197678]
Paul Goggins: The Offender Assessment System (OASys) was developed for use in both the National Probation Service and the Prison
Service. There are clear benefits in having a common tool.
When the two services' OASys IT systems are connected to one another next year it will be possible to pass completed assessments
electronically between them, quickly and securely. Until then staff are expected to send assessments in hard copy and have been
reminded of this by the National Probation Directorate and Prison Service Headquarters.
Subjects
Databases; ICT; Offenders; Prisons; Probation; Offender assessment system
Date
16 November 2004
Reference
426 c1433W;426 c1437W; 197678
House
House of Commons
Whether the Integrated Children's System database is fully compliant with date protection and human rights legislation. [HL 4779].
Whether the Integrated Children's System database is fully compliant with date protection and human rights legislation. [HL 4779].
Asked by
Earl of Northesk
(Conservative)
Answered by
Lord Filkin
(Labour)
Type
Written questions
Status
Answered
For answer on
16 November 2004
Answered on
16 November 2004
Subjects
Children; Data protection; Databases; ICT; Human rights; Local government; Personal records; Social services
Date
16 November 2004
Reference
HL 4779; 666 c145WA
House
House of Lords
To ask the Secretary of State for Northern Ireland, what steps are being taken by the Department of Health, Social Services and Public Safety with (a) other Government departments and (b) NHS trusts in Northern Ireland to develop an information-sharing database between professional agencies on children who are at risk...
To ask the Secretary of State for Northern Ireland, what steps are being taken by the Department of Health, Social Services and Public Safety with (a) other Government departments and (b) NHS trusts in Northern Ireland to develop an information-sharing database between professional agencies on children who are at risk...
Asked by
Iris Robinson
(Democratic Unionist Party)
Answered by
Baroness Smith of Basildon
(Labour)
Answering body
Northern Ireland Office
Type
Written questions
Status
Answered
Tabled on
8 November 2004
For answer on
16 November 2004
Answered on
16 November 2004
Mrs. Iris Robinson: To ask the Secretary of State for Northern Ireland what steps are being taken by the Department of Health,
Social Services and Public Safety with (a) other Government departments and (b) NHS trusts in Northern Ireland to
develop an information- sharing database between professional agencies on children who are at risk or in need; and what plans he has
to bring forward legislation paralleling the provisions in the Children Bill [Lords] to facilitate information sharing. [197624]
Angela Smith: The creation of a database for sharing information on children who are at risk or in need will be considered by the
Department of Health, Social Services and Public Safety as a part of work on a forthcoming Strategy for Children and Young People in
Need.
This strategy will be developed in conjunction with representatives of the HPSS and other stakeholders including other Departments.
Dependent on the outcomes of the strategy, the Department will consider enacting legislation allowing it to take powers similar to
those proposed in the Children Bill.
The Children Bill provisions for facilitating information sharing build on structures which do not exist in Northern Ireland.
Obviously, any cross-cutting database will require close co-operation between the Department of Health, Social Services and Public
Safety and other Government Departments.
Subjects
Children; Databases; Information; Northern Ireland; Protection; NHS trusts; Young people; Departmental coordination
Date
16 November 2004
Reference
197624; 426 c1354W;426 c1358W
House
House of Commons